Work experience and employment reference letter are important factors when applying for Canadian permanent residence through the major economic immigration programs introduced by Canadian authorities such as Express Entry, Provincial Nominee Programs, Atlantic Immigration Pilot Program, etc.
In the course of your immigration application, you will definitely need to provide proof of your previous and/or current work experience or a letter from your company with specific information about your job responsibilities to Immigration, Refugees, and Citizenship Canada (IRCC). For many immigration streams, that work experience needs to be skilled – meaning it must be classified under NOC Skill Level 0, A, or B.
So how do you prove that you have the right kind of work experience or how can you compose an employment reference letter?
This article aims to furnish you with all the necessary information you need to compose a reference letter. It will help you with what to include in your reference letter, what information Immigration, Refugees, and Citizenship Canada (IRCC) are looking for, and finally a sample letter for your own use.
What Is Employment Reference Letter For Canada Immigration?
Employment Reference Letter for Canadian immigration is different from the letter you write when you are searching for a job. Rather, it refers to the letter you write when looking for a Canadian permanent residence. It contains the work experience you have gained over the years as a worker both inside and outside Canada.
It will show all the experience that you have indicated that you have while applying for Canadian immigration. It must also be according to NOC skill types.
The quality of your reference letter can determine if your application will be successful, for instance, if the visa officer is not convinced of your work experience in the reference letter or there is a piece of missing information, your application may be rejected. So, you must make sure to include every necessary information in your letter of reference for Canadian immigration.
What To Include In Your Employment Reference Letter?
IRCC requires that the letter of reference has the following information:
- The company’s contact information i.e email, address, and phone number should be printed on the letterhead of the company.
- The company’s superior officer or Human Resource Manager details i.e name, title, and signature should be included in the letter.
- The company should also include your name, title held at the company as well as a list of duties, number of work hours, salaries, beginning and ending date of employment on the reference letter.
At the moment, there is no need according to IRCC’s guidelines, to have the company stamp on the letter. The most important part to keep in mind is to have the duties and responsibilities list included in the Employment Reference Letter.
In a situation where you held different positions in one company, you can submit only one letter of reference but you must include all the above-mentioned information.
If your experience is inside Canada, you can include your tax slip as your evidence, this can be accepted as proof of employment.
Letter Of Reference For Self-Employment
If you are self-employed, it may be hard to present evidence of employment to an immigration officer. You must submit documents showing that you are the owner of a business, evidence of income and documents showing services/products provided to customers, and documents showing payment details.
What If You Can’t Get An Employment Reference Letter From Your Employer?
The are multiple possible reasons not to be able to get an employment letter from your employer. Fortunately for you, the IRCC is open-minded and will be willing to accept or consider you on the condition that you provide other supporting documents, and a letter of explanation (LoE). In that case, you can try to convince the IRCC with the supplementary documentation. Some of which should include the following:
- Employment contracts
- Promotion letters
- Pictures of you at work
- Sworn declarations from former colleagues
You should also include a signed letter of explanation (LoE) describing the reason you are unable to provide a letter of reference.
Format For Writing Employment Reference Letter for Canada Immigration
The way you present your letter of reference for Canada Immigration determines the success you have in your application process. It must be formal and must reveal enough information about your company. The more information revealed, the better your letter of reference.
A letter of reference for Canadian immigration should therefore
- be written on company letterhead
- should be duly signed by an official
- have supervisor’s name
- job title printed beneath the signature of the supervisor
- include company’s contact information
- have company’s official seal(if applicable)
- if possible have a business card of the person signing it
Employment Reference Letter Sample
If you have gone through the process listed in this article and still find it difficult to write an employment reference letter, simply send in your email to us and your name. We will be glad to provide you with one as soon as possible.
FAQ About Employment Reference Letter For Canadian Immigration
Q. What is a reference letter for Canada Immigration?
Ans. A reference letter is an important document required for permanent residence in Canada. It is proof of experience a candidate has claimed to have gathered as work experience. A letter of reference is different from the letter submitted when applying for a job.
Q. Is a reference letter mandatory for Canada PR?
Ans. Yes, a reference letter is necessary for you to be able to get a work permit for Canadian permanent residence. If you have the right reference letter, your application for both a work permit and permanent residence will be easy to process. An ideal work permit must be written on company letterhead; should be duly signed by an official; have supervisor’s name; job title printed beneath the signature of the supervisor; include company’s contact information; have company’s official seal (if applicable) and if possible have a business card of the person signing it.
It must also contain your name; date of employment; the number of hours worked per week; the name of the position held; duties and job descriptions according to NOC’s code; and annual salary and benefits.