Employment Reference Letter For Canada Immigration
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Employment Reference Letter For Canada Immigration

Work experience and employment reference letter are essential factors when applying for Canadian permanent residence through the major economic immigration programs introduced by Canadian authorities such as Express Entry, Provincial Nominee Programs, Atlantic Immigration Pilot Program, etc.

In your immigration application, you will need to provide proof of your previous and current work experience or a letter from your company with specific information about your job responsibilities to Immigration, Refugees, and Citizenship Canada (IRCC). For many immigration streams, that work experience needs to be skilled – meaning it must be classified under NOC Skill Level 0, A, or B.

So how do you prove that you have the right kind of work experience or how can you compose an employment reference letter?

This article provides you with all the necessary information to compose a reference letter. In addition, it will help you with what to include in your reference letter, what information Immigration, Refugees, and Citizenship Canada (IRCC) are looking for, and finally, a sample letter for your use.

What Is Employment Reference Letter For Canada Immigration?

Employment Reference Letter for Canadian immigration differs from the letter you write when searching for a job. Instead, it refers to the letter you write when looking for a Canadian permanent residence. In addition, it contains the work experience you have gained over the years as a worker inside and outside Canada.

In addition, it will show all the experience that you have indicated that you have while applying for Canadian immigration. It must also be according to NOC skill types.

The quality of your reference letter can determine if your application will be successful; for instance, if the visa officer is not convinced of your work experience in the reference letter or if there is a piece of missing information, your application may be rejected. So, you must include all necessary information in your letter of reference for Canadian immigration.

What To Include In Your Employment Reference Letter?

IRCC requires that the letter of reference has the following information:

  • The company’s contact information, i.e., email, address, and phone number, should be printed on the letterhead of the company.
  • The company’s superior officer or Human Resource Manager details, i.e., name, title, and signature, should be included in the letter.
  • The company should include your name, title held at the company, a list of duties, number of work hours, salaries, and beginning and ending date of employment on the reference letter.

At the moment, according to IRCC’s guidelines, there is no need to have the company stamp on the letter. The most important part is to have the duties, and responsibilities list included in the Employment Reference Letter.

In a situation where you held different positions in one company, you can submit only one letter of reference, but you must include all the information mentioned above.

If your experience is inside Canada, you can include your tax slip as evidence; this can be accepted as proof of employment.

Letter Of Reference For Self-Employment

If you are self-employed, it may be hard to present evidence of employment to an immigration officer. However, you must submit documents showing that you are the owner of a business, evidence of income and services/products provided to customers, and documents showing payment details.

What If You Can’t Get An Employment Reference Letter From Your Employer?

There are multiple reasons not to be able to get an employment letter from your employer. Fortunately for you, the IRCC is open-minded and willing to accept or consider you on the condition that you provide other supporting documents and a letter of explanation (LoE). In that case, you can try to convince the IRCC with the supplementary documentation. Some of which should include the following:

  • Employment contracts
  • Paystubs
  • Promotion letters
  • Pictures of you at work
  • Sworn declarations from former colleagues

You should also include a signed letter of explanation (LoE) describing why you cannot provide a letter of reference.

Format For Writing Employment Reference Letter for Canada Immigration

How you present your letter of reference for Canada Immigration determines your success in your application process. It must be formal and must reveal enough information about your company. The more information revealed, the better your letter of reference.

A letter of reference for Canadian immigration should, therefore

  • be written on company letterhead
  • should be duly signed by an official
  • have supervisor’s name
  • job title printed beneath the signature of the supervisor
  • include company’s contact information
  • have the company’s official seal(if applicable)
  • if possible, have a business card of the person signing it

Employment Reference Letter Sample

If you have gone through the process listed in this article and still find it challenging to write an employment reference letter, send your email to us and your name. We will be glad to provide you with one as soon as possible.

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FAQ About Employment Reference Letter For Canadian Immigration

What is a reference letter for Canada Immigration?

A reference letter is an important document required for permanent residence in Canada. It is proof of experience a candidate has claimed to have gathered as work experience. A letter of reference differs from the letter submitted when applying for a job.

Is a reference letter mandatory for Canada PR?

Ans. Yes, a reference letter is necessary to get a work permit for Canadian permanent residence. If you have the right reference letter, your application for a work permit and permanent residence will be easy to process. An ideal work permit must be written on company letterhead; should be duly signed by an official; have the supervisor’s name; job title printed beneath the signature of the supervisor; include the company’s contact information; have the company’s official seal (if applicable) and if possible have a business card of the person signing it.

It must also contain your name, date of employment, the number of hours worked per week, the name of the position, duties and job descriptions according to NOC’s code, and annual salary and benefits.


In conclusion, employment reference letters are essential to the Canadian immigration application process. They can help demonstrate that you are a good match for a particular job and can be a valuable employee. Use these letters wisely, and follow the instructions provided by the Canadian immigration authorities.

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