Top 10 Use Cases of IRCC Web Form for Application Status

When you apply to the Canada Immigration Department, it takes them a little while to assess your application, and the IRCC web form is used to send additional documents to CIC.

While waiting to process a submitted application, you may need to update your record or status or change something about your application, and you can do that using the IRCC web form. And in this article, we will cover how to use the CIC webform and what to expect.

What is the IRCC web form?

The IRCC web form is an online service that gives you fast access to the Canada Immigration Department, CIC (Citizenship and Immigration Canada). CIC was the former department name that handled anything related to immigrating to Canada from any other country.

The department changed its name to Immigration, Refugees and Citizenship Canada (IRCC) in 2016. So after submitting your application, you need to contact them for anything, and you use the IRCC web form.

IRCC Webform types and use cases

You can use the IRCC web inquiry form to inform immigration of any change in your status since your application was submitted, inform them of marriage/divorce or other common-law arrangements, or the birth of a new child or dependent. 

Here are some specific use cases for each form;

1. IRCC web form for visitor visa;

Visiting visa is one of the most popular applications submitted to Immigration Refugees and Citizenship Canada annually. Visitor visa applicants can inquire about their application or submit additional supporting documents to CIC using the IRCC web form for visitors visa.

2. IRCC web form for a work permit;

Suppose you have applied for a work permit (or spouse’s open work permit) in Canada. In that case, you can use the IRCC web form for a work permit to check your application status, submit additional documents, change of address, or make other changes in your profile to CIC.

3. IRCC web form for Permanent Residency and PR Card;

Permanent residency applications are submitted by foreigners who want to immigrate to Canada permanently through one of Canada’s immigration routes. You can contact CIC online using the web form for PR. This form can also ask for your PR card processing status.

4. IRCC web form for change of address;

Canadian immigration demands that applicants keep updated on every address change, partly for security reasons and to ensure that correspondences and emails get to the right person. If you have a pending application with IRCC and have moved from your former address to a new location, this form can be used to update the visa office handling your papers.

5. IRCC web form for change of circumstances;

As an applicant (whether for a visa, work permit, or permanent residence), your circumstance changes when you lose your job, get a new job, lose a child/dependent/spouse, get divorced, or have a newborn child/dependent. Use the IRCC web form for change of circumstances to inform immigrants of these changes.

6. ROE web authorization form;

Sometimes the CIC may request that applicants provide a record of employment to support an existing or new application. Use the web authorization form to submit ROE to Immigration Canada.

7. Interest in sponsoring web form;

If you want to sponsor a dependent or qualifying family member to Canada, the interest to sponsor web form is recommended. Ensure to provide all identifying information of the sponsor while submitting this form.

8. Update birth of new child online;

It is good news to have a newborn in your family. However, if you have been blessed with a new child while waiting for your application, you must inform IRCC of the new child, and that way, they will include the child in your application. In addition, you may need to include a birth certificate or international passport for the child to show proof of relationship.

9. Application status inquiry;

In general terms, candidates with pending applications are expected to use the online tool on the CIC website to check for processing time or the status of their application. However, in some cases, applicants whose application time has exceeded the specific processing timeline for their type of visa application can use the web form to inquire about the status of their application.

10. Study permit application status inquiry;

Canada is currently the most popular study destination for international students who wish to study outside the shores of their home country. International students with pending applications with IRCC can use the CIC web form to check their student visa or study permit application status.

What can you do with the IRCC web form?

With the IRCC form, you can:

• Ask them what’s going on with your application (application status inquiry);
• Give them new information you think will increase your chance of getting a PR. (This includes sending additional documents, updating your child’s date of birth, etc.)
• Change or correct some details in your application;
• Report anything at all.

How to complete the IRCC web form online

Immigration, Refugees, and Citizenship Canada have a dedicated page for updating information, making inquiries, and submitting additional documents to IRCC. The following steps will guide you in using the IRCC Web form.

1. Click on the “Tell us more” button in the image below – When you click on it, it will ask you two questions so that the IRCC department will send your inquiry to the right person. That way, you’ll get a faster response and resolution to your needs. So make sure you answer the questions accurately.
2. Click on the button that says “Go to Webform.” 
3. It will take you to the IRCC form page.
4. Scroll down and correctly fill out the form.

Important tip;

To get a fast and accurate response, we advise that you be brief; try and go straight to the point because these reviewers often have thousands and sometimes millions of submissions to review and respond to. When they see your response is not too long, they’ll naturally feel it’ll take a shorter time to respond to you.

IRCC webform response time

How soon you get a response from Immigration Canada will depend on three things:

1. The number of submissions they receive,
2. How complex your application is and,
3. How well you presented your information (if you followed instructions)?

So remember, always go straight to the point, follow all instructions, and give them as much information as you have so they can assist and respond to you quickly.

Don’t forget to read the form instructions carefully.

Contacting IRCC in the follow-up of web forms

You may need to contact IRCC after they have responded to you. Sometimes, you may need to respond to their questions, provide additional details, or attach documents by email.

If they respond and you feel you still need to respond to them, you can reply to their email or open another IRCC web form. Ensure to follow up quickly to avoid failures while sending emails, and such failures are known to happen if IRCC has deactivated the secure communication with an applicant via email.