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Polite Way to Decline t Job Offer You Already Accepted

You need to give consideration to the possible legal implications of suddenly declining a job offer without prior information from the employer.

If you’re on the lookout for a polite way to decline a job offer you already accepted, this post will support you in doing it respectfully. It is allowable to decline a local or international job offer even when you’ve previously accepted it and showed interest to the employer.

Besides, there are several reasons why you may need to decline a job offer you already accepted. You can never plan what is likely to happen in the next moments. Some occurrences also require your utmost attention and urgency, which could prompt you to decline the job offer you already accepted.

Also, you can be so fortunate to get a better job offer, which you can’t afford to lose. Some opportunities only occur once in a lifetime. Thus, declining a job to accept another one can be a pathway to the realization of your dream career. Declining a job offer won’t make you the first job applicant to do so.

Even if it seems like the best decision for you, it may appear otherwise to the employer because their workforce can get affected. The employer may consider your decision to be really displeasing, and may not condone such from a job candidate.

Also, you need to give consideration to the possible legal implications of suddenly declining a job offer without prior information from the employer.

Hence, you may also seek counseling from an employment attorney or from any professional with vast knowledge of employment laws and regulations.

Polite way to decline a job offer you already accepted

Most employers and Human Resource managers wouldn’t mind if job applicants inform them earlier of their decision to decline a job offer already accepted. This is because they have to restart the recruitment process to get another candidate for the job position.

Moreover, this is usually expensive as the employer will have to pay another fee to publicize the job vacancy using appropriate channels.

It is also time-consuming since the employer will have to wait for qualified job applicants to send forth their applications, shortlist candidates, conduct in-person interviews, and decides to hire top-tier candidates for the job position. These activities tend to slow down the business operations and make them incur more expenses.

Furthermore, a good reason why you need to politely decline a job offer you already accepted is to have a good stand with the employer or HR manager. This is helpful as you may need to work with them or partner for a business at a later date.

The following are polite ways to decline a job offer you already accepted

1. Give it a very good thought and ensure you aren’t making the wrong decision:

Firstly, ensure you are willing to let go of the job, and won’t regret declining it. Besides, keep in mind that you may not be allowed to rescind your decision after informing the employer or HR manager.

More so, you need to quickly notify the employer/HR manager of your intention to decline a job you already accepted. This enables them to make Swift action in searching for new candidates for the job.

2. Implement the best communication method to explain your reason for declining the job offer to the employer or HR manager:

Discussion via phone or on the employer’s premises is the most appropriate communication method to use while declining a job offer you already accepted. Phone or physical communication will enable you and the employer/HR manager to understand each other distinctly.

However, if you’re feeling anxious to speak with the employer or HR manager via phone or in a physical meeting, you can opt for email or a letter. The letter needs to be sent via courier to the employer’s office address or to HR.

3. Know your decisive point:

Makeup with your decisive point as the employer or Human Resource manager may promise to increase your wages or salary or to offer more incentives if you would accept the job. Thus, you need to consider what the company can do to retain you as their employee.

Also, you should understand that declining a job from an employer can make you less likely of being hired by them for a job in the future.

More so, check if the employer has any laid down rules on declining job offers or if they require prior notice.

4. Be sincere and considerate in dealing with the employer/HR manager:

You may need to tell the employer or Human Resource manager the reason why you would be declining the job offer. You need to be polite in doing this, and ensure that the employer understands you.

Moreover, as you discuss with the employer or HR manager, you need to pay attention to each of your words. Never speak rudely to them because you are declining their job offer.

5. Be specific and express much with fewer words:

You may only need to say few things that the employer or Human Resource manager wants to hear. Employers do not need comprehensive details of why you choose to decline a job offer you already accepted.


Instead, they expect your letter to be brief and specific in speculating your major reason for declining the job.

6. Appreciate the employer or HR manager for considering you for the job:

Show appreciation to the employer or HR manager for initially considering you for the job. You’re also allowed to speak or write about anything you cherish regarding the company or establishment.

Additionally, if it is the best thing for you to decline the job, you need to act like the decision was very difficult for you to make.

Frequently Asked Questions about the polite way to decline a job offer you already accepted

1. What is the polite way to decline a job offer you already accepted?

The following are what you need to do in declining a job offer.

  • Give it a very good thought, and ensure that you aren’t making the wrong decision
  • Ensure using the best communication method to explain your reason for job declination to the employer/HR manager
  • Understand your decisive point
  • Promptly inform the employer or HR manager of your intention to decline the job offer
  • Be sincere and considerate in dealing with the employer or HR manager
  • Be specific, and ensure to express much with fewer words
  • Appreciate the employer or HR manager for considering you for the job

2. Is it bad to decline a job you already accepted?
Ans – No, it’s not bad to decline a job offer after accepting it. There is always a specific reason for declining a job offer. The reason must be made known to the employer or HR manager in a polite way.